Calculate Hours Worked and Pay
This work hours calculator turns your clock-in and clock-out times into a complete weekly timesheet. Enter your start time, end time and unpaid break for up to 7 days, along with your hourly rate, overtime threshold and overtime rate. It totals your regular hours, overtime hours, regular pay, overtime pay and gross pay for the week.
It is useful for hourly employees checking a paycheck, freelancers billing clients and managers reviewing timecards.
How Hours and Overtime Are Calculated
Daily hours = clock-out time − clock-in time − break minutes. Weekly hours are the sum of all days. Hours above your overtime threshold (40 hours per week under U.S. federal law) are paid at the overtime rate, usually 1.5× ("time and a half").
Example: you work 5 days of 9 hours with a 30-minute unpaid lunch, which is 8.5 hours a day or 42.5 hours for the week. At $20 per hour, that is 40 regular hours ($800) plus 2.5 overtime hours at $30 ($75), for $875 in gross pay.
Timesheet Tips
- Record exact clock-in and clock-out times every day instead of estimating at the end of the week.
- Enter only unpaid breaks. Short paid rest breaks count as time worked.
- Gross pay is before taxes and deductions. Your take-home pay will be lower.
Frequently Asked Questions
What is the overtime rule in the U.S.?
Under the federal Fair Labor Standards Act, non-exempt employees must be paid at least 1.5 times their regular rate for hours over 40 in a workweek. Some states, such as California, also require daily overtime.
Can I calculate overnight shifts?
Enter the clock-in and clock-out times for the shift. If a shift crosses midnight, check that the hours shown for that day are correct, and split the shift across two days if needed.
Should lunch breaks be subtracted?
Unpaid meal breaks, typically 30 minutes or more, should be entered as break time so they are subtracted. Short paid breaks of 5–20 minutes are generally counted as work time.